Add Inventory Item

1. Receiving / Supplier / Invoice Control

Supplier, owner, invoice, source, receiving date, location and quantity.

Required

Stock Source

Store Owned

Supplier / Memo

Customer / Trade

Movement

Selected Stock SourceNone selected

Supplier / OwnerSupplier / Owner list is controlled from Admin supplier records.

Supplier Contact / Reference

Supplier Invoice / Memo No.

Supplier Invoice Date

Purchase / Received Date

Terms

Currency

FX Rate

Store / Branch

Initial Location

Tray / Window / Safe

Safe Code

Quantity

Receiving Notes

2. Item Classification Matrix

Item Type controls the relevant Design Style and Setting / Construction fields.

Dynamic

Item Record Type Website model/template records are visible for online enquiries and orders but are excluded from physical stock count, stock valuation, stocktake, custody and physical jewellery labels.

Inventory Category

Item Family

Item Type

Design Style

Setting / Construction

Collection / Range

Lifecycle Status

Ownership / Source Class

Commercial Status

Luxury Grade / Tier

Gender / Market

Occasion / Purpose

Tax / Accounting Class

Security Class

2A. Type-Based Intake Validation

Required checks adjust by item family and item type.

Auto

Select item family/type to load validation.

Dynamic rules pending

3. Item Identity / Description / Barcode

Main item identity fields and human-readable jewellery label description.

SKU / Internal Code

Barcode

Supplier SKU / Model

Serial / Reference No.

Item Title

Short Label Description

Description / Item Summary

Product Page URLAuto-generated canonical public URL. Use Website section to rebuild/copy/open.

Primary Photo Status

Tags / Search Keywords

3A. LoomAI Smart Fill Engine

GemLooM reads the item summary and current fields, then fills empty fields and protects anything you manually edit.

Ready

Smart Fill can infer metal, purity, weight, item type, pearl/stone details, website category/subcategory, SEO, tags and canonical product URL. User-edited fields are never overwritten automatically.

Smart Fill Source Preview

Suggestion Summary

Enter a description or item title to generate suggestions.

Website / Online Store

DB-bound website publishing, category mapping, sale mode and pricing mode for Inventory-linked products.

Draft

Publish to WebsiteCreates or updates website_products when saved.

Publish Status

Website Sale Mode

Website Price Mode

Website Category

Website Subcategory

Tags / Search KeywordsUse the searchable dropdown/chips control. Tags are controlled by DB/Admin.

Website Title

Online Price

Manual Website Price Override

Sale Price

Product Slug

Canonical Product Path

Search Keywords

Online Short Description

Online Full Description

SEO Title

SEO Description

Website Main ImageUsed as the main public product image.

Website GalleryWebsite gallery images; product photo upload remains available in Documents / Photos.

Featured

New Arrival

Gift Eligible

Public Product URL

Website Readiness Notes

4. Jewellery / Metal / Body / Mount Details

Complete jewellery structure fields restored from the richer form.

Metal Type

Purity

Metal Colour

Finish

Gross Weight g

Finished Metal Weight g

Ring Size

Length / Chain Size

Width

Thickness / Depth

Mount Type / Body

Hallmark / Stamps

Condition Grade

Body / Mount Notes

5. Main Stone — Full Gemmological Fields

Diamond, coloured stone, pearl, opal, jade, watch stone setting or not applicable.

Main Stone Type

Stone Role

Stone Nature

Species / Variety

Shape / Cut

Main Stone Qty

Main Stone Carat / TDW

Measurements

Colour / Grade

Clarity / Quality

Cut Grade

Polish

Symmetry

Fluorescence

Origin

Treatment

Certificate Lab

Certificate / Report No.

Certificate Date

Certificate URL / QR

Inclusion / Condition / Gem Notes

6. Side / Melee / Stone Lots

Add multiple side, melee, hidden, spare or customer supplied stone groups.

Role	Type	Nature	Shape	Qty	Total ct	Colour	Clarity	Setting	Cost	Sub Barcode

Loose Stone / Parcel Intake Controls

Packet / Parcel No.

Pair / Matching Status

Origin / Treatment Check

Parcel Split Allowed?

Loose Stone / Parcel Notes

7. Components / Assembly / Sub-Barcodes

Main item can have component parts, each with cost, status and optional sub-barcode.

Component	Material	Qty / Weight	Supplier	Cost	Status	Sub Barcode

Assembly Notes

Component / Finding Intake Controls

Component Intake Type

Used-In Status

Sub-Barcode Required?

Assembly Link / Parent SKU

8. Watch / Luxury Goods Details

Used when Item Family is Watch, pre-owned luxury, accessories or serialised goods.

Brand / Maison

Model

Reference

Serial Number

Movement

Case / Strap

Box / Papers

Service / Warranty Status

Calibre / Movement No.

Production / Warranty Year

Case Size / Material

Bracelet / Links Count

Water Resistance

Service History

Authentication Status

Lost / Stolen Register Check

Watch Condition / Service Notes

9. Gift / Voucher / Packaging Details

For gift cards, store credit, packaging, care products and display stock.

Gift / Packaging Type

Face Value / Credit Value

Expiry Rule

Redemption / Usage Rule

9A. Customer-Owned / Buy-back / Trade-in Intake

Use for customer property, estate, scrap, repair intake and buy-back/trade-in goods.

Customer Link / ID

ID / KYC Check

Source of Goods

Settlement Method

Customer Declaration / AML Notes

9B. Consignment / Memo / Supplier Ownership Intake

Supplier-owned stock must track memo expiry, return due date, settlement rule and supplier visibility.

Supplier Ownership

Memo / Consignment Expiry

Return to Supplier Due

Settlement Rule

Supplier Visibility

Memo / Supplier Notes

10. Costing / Pricing / Margin Gate

Live calculator for landed cost, retail, margin and minimum selling price.

Gold AUD / g

Silver USD / oz

USD / AUD

Metal Cost

Main Stone Cost

Side Stone Cost

Component Cost

Manufacturing Labour

Setting Labour

Design / CAD Fee

Freight

Packaging

Insurance

Duty / Import

Other Cost

Markup

Landed Cost

Retail Price

Valuation Value

Replacement Value

Minimum Selling Price

Allowed Discount %

Target MU %

Gross Margin %

Price Approval

11. Documents / Certificates / Photos

Register certificates, supplier invoices, valuation, CAD files and condition photos.

Certificate Status

Valuation Status

Insurance Required?

Valuation Review / Expiry

Product Photos

Add product photosPhotos are uploaded after Save and linked to the saved inventory item as product media. First photo becomes primary.

No product photos selected.

Document Type

Upload Preview

Document Note

No files selected yet.

12. Risk / AML / Release Readiness

Controls before item can become Ready for Sale.

High Value Warning

Approval Status

AML / Buy-back Source

Customer Hold / Reserved

Risk / Approval / Release Notes

13. Review Suggestions

Final live review of the complete Add / Edit Item form. Refresh re-reads every field at that moment, checks the current authenticated session, re-queries the saved canonical item when editing, and requests fresh safe LoomAI suggestions.

Needs live review

Live-only review: suggestions are invalidated as soon as any form field changes. Press Refresh / Review Now again to make them current. Sensitive customer/security fields are checked locally but are not sent to LoomAI.

Press Refresh / Review Now to re-read every field and request fresh live suggestions.

All Fields Review

No live review run yet.

Review Suggestions

No current suggestions. Press Refresh / Review Now.

Add Inventory Item